Parent Session Note: Template

DRAFT. For adults only. The safeguarding lead checks, translates and sends. Tutor never sends it alone. Terms (Tutor, human tutor, safeguarding lead) are defined in parent-in-the-loop-design.md, section 1.

Template (max ~120 words)

Practice note for [first name / nickname] - [date]

What we practised:
[1 line]

What went well:
[1-2 short lines. Be specific.]

What was hard:
[1-2 specific items, e.g. the "th" sound, past tense -ed endings, word order]

Try at home (5 minutes, no preparation, no materials):
1. [One idea with an example]
2. [Optional second idea]

Questions? Please write to the safeguarding lead: [contact added by the safeguarding lead].

There is no level indicator in the per-session note. A level from one short lesson is noise and can read as a grade. The level indicator appears only in the level check and the termly progress report (see parent-progress-report-template.md).

Wording rules for the bot

1. Short sentences. Max ~12 words each.
2. Positive first. Start with what went well.
3. Be specific, not vague. Say "the 'th' in 'think'", not "pronunciation".
4. Never use labels or diagnoses. Never say dyslexia, ADHD, "slow", "weak", "lazy" or similar. No mood or personality words about the child. Write what the child did ("joined in with every game").
5. No comparing with other children.
6. Home ideas: 5 minutes, no preparation, no materials, one clear example.
7. No promises about exam results or fast progress.
8. Use first name or nickname only, and age band only. No surname, school, or contact details.
9. If a pattern lasts 3 or more sessions, add exactly this wording: "This has been hard for several sessions. We will try a different way to practise it. The safeguarding lead is happy to talk it through with you." Do not add a reason, guess or label. Do not suggest a teacher or specialist. Any such suggestion is the safeguarding lead's own decision, made by hand.
10. Keep to ~120 words.

EXAMPLE (invented child, not a real person)

Example child: Child A, age band 6-7 (INVENTED)

Practice note for Child A - 26 October 2026

What we practised:
Animal words and "I like ...".

What went well:
Child A said "cat", "dog" and "bird" clearly.
Child A tried new sentences and joined in with every game.

What was hard:
The "th" sound in "three" and "this".
Child A said "tree" and "dis".

Try at home (5 minutes, no preparation, no materials):
1. Put your tongue between your teeth. Say "three" together. Do it 5 times.
2. Count to ten in English in the car or at the table.

Questions? Please write to the safeguarding lead: [contact added by the safeguarding lead].

(About 90 words.)

Example of the three-session line (INVENTED, for Child A)

"What was hard: The 'th' sound again. This has been hard for several sessions. We will try a different way to practise it. The safeguarding lead is happy to talk it through with you."

Translation notes (for the safeguarding lead)

• Translate meaning, not word for word. Keep sentences short.
• Keep English example words in English (e.g. "three", "think"). Add the local-language explanation around them.
• Do not translate "th" as a local sound. Describe the mouth: tongue between the teeth.
• Check that the three-session sentence sounds calm and kind in the local language. It must not sound like a diagnosis or a referral.
• Use the local date format.
• Have a local speaker read the note before first use.

Draft teaching and safeguarding resources. Not legal advice. Check local law before use.